Trucking management and automation

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Trucking Management and Automation

How can we save on road transportation and yet do not compromise on supply chain responsiveness?
The problem is faced by most of the companies involved in road transportation. And the most frequent advice they get is a generic response i.e. to use technology.

Ensuing confusion to implement technology makes companies to resort to one of the 4 ways that don’t actually harness the true potential of technology:

  • Use bidding platforms which give lower costs but do not guarantee intelligence in holistic way
  • Build own platform that causes high cost and managerial time to develop, maintain and upgrade
  • Outsource custom platform to 3rd parties who are not aware about logistics industry dynamics and are specialist in only 1-2 technologies that results in multiple iterations, less optimal use of technologies, difficulty in integrating with new technologies

Use Trucking management disparate systems such as Tracking, RFP management, accounting of shipment with negative consequences in the form of low productivity & accuracy and blind spots.

All the above options provide no way to get a bird’s eye view on entire operation at one place. Moreover, they are either very costly or very inefficient or both.

Trucking Management Automation logistics management and automation transportation

Automation software

Software or cloud-based SaaS solutions are used for logistics automation which helps the supply chain industry in automating the workflow as well as management of the system. There are few generalized software available in the new market in the said topology.

This is because there is no rule to generalize the system as well as work flow even though the practice is more or less the same. Most of the commercial companies do use one or the other of the custom solutions.

But there are various software solutions that are being used within the departments of logistics. There are a few departments in Logistics, namely: Conventional Department, Container Department, Warehouse, Marine Engineering, Heavy Haulage, etc.

Software used in these departments

Conventional department: CVT software / CTMS software.

Container Trucking: CTMS software

Warehouse: WMS/WCS

Improving Effectiveness of Logistics Management

  • Logistical Network
  • Information
  • Transportation
  • Sound Inventory Management
  • Warehousing, Materials Handling & Packaging
Trucking Management Automation logistics management and automation transportation

Here’s 3 Example How you can move towards trucking management & automation

1. Streamlining Accounts Receivable Processes for Faster Cash Collections

Managing PODs, BOLs and the mountain of other shipping documents continues to be a highly intensive paper and people-based process. Each shipment may take anywhere from 2-7 days to consolidate, process, verify, validate, generate and mail out for payment, and not to mention, is typically touched by multiple people within your company.

Once the initial invoice has been sent to your customer, Collections staff then spend hours chasing payments, retrieving documents from other departments, and re-sending the appropriate correspondence to the customer.

2. Recruiting & Hiring Drivers

Recruiting, hiring and retaining enough skilled commercial truck drivers is one of the biggest headaches that transportation companies face today. Finding the right type of candidate is difficult and expensive, as is the need to find a continuously high number of candidates to fill hiring pipelines given the incredibly high turnover rate that most transportation companies face.

Driver recruiting software helps trucking companies significantly automate and streamline the driver recruitment process.

How does this work?

Step 1: Driver applies online on a mobile-optimized form

Step 2: Recruiters review applications in a portal to help ensure adherence to specific hiring policies and standards, plus tightly control the applications in progress by following a structured workflow

Step 3: Manager approves hiring decisions: built-in business process automation tools change statuses, create activities and notifications along with automatically emailing attachments internally and externally.

3. Processing Safety & Incident Claims

Processing claims manually is complex and difficult to manage due to highly inefficient and costly paper-driven processes. The result can be inaccurate data, poor productivity, lack of responsiveness to affected parties, and mishandled claims.

An automated process leverages document scanning and imaging software to improve claims management and workflow capabilities. It allows your organization to define processes and rules to handle the different types of documents related to incidents such as accident, investigation, violation, insurance, and Worker Compensation.

Documents are directed to the relevant department within the organization so that each participant is aware and has visibility into the details as the incident unfolds.

For example, a Worker Compensation claim document will be directed to the Human Resources, Safety, and Driver Manager departments so that each is advised in a timely manner. In turn they can contribute information relevant to their department.

Blog 59- Trucking management and automation for Better logistics functioning.

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